This section looks at making and submitting your application and what to expect after submitting your form.
Oriel application system
All applications are submitted online, via Oriel. Please note that there is a new Oriel system and previous accounts from the old system are no longer usable. The ST3 section of the website is being updated in November 2020 and in the interim it is advisable to refer to Oriel guidance on the IMT Recruitment website.
Completing most of the application form is self-explanatory. Below is information about each section of the form where there is a difference from the ST3 application form.
Special circumstances – if you meet the criteria to be considered under this scheme you will need to submit the form and evidence to firstname.lastname@example.org by the application closing date to be considered. This deadline is strict and you may not be considered if you do not supply the required documents on time.
You can read detailed information in the Specialty Recruitment Applicant Handbook .
You will not need to enter any information here about demonstrating competence. In the ‘Supporting’ page of the form you will be required to demonstrate satisfactory progress in your parent specialty.
In this section you will be asked to write about your achievements in each of the following areas: postgraduate degrees and qualifications, presentations, publications, teaching, quality improvement and leadership and management.
These areas will be reviewed by interviewers prior to starting your interview, will form part of their assessment and they may ask you questions about the information provided.
In this section you will be required to confirm that you have reached the necessary stage of training, with satisfactory progress, to be eligible for stroke medicine training. You will be required to upload your most recent ARCP document to verify this.
Other sections cover: commitment to specialty, interests outside medicine and training courses.
After submission your application will progress through the next stages of the recruitment process.
- Longlisting and shortlisting - see the sections below for further information regarding how your application will be assessed against the eligibility criteria, ranked and assigned to interview.
- Interview - follow the link for further information regarding the interview process.
- Offers and employment - follow the link for further information regarding how offers are made, and the final steps of the recruitment process.
How do I know if my application has been submitted?
There are three ways by which you can confirm that your application has been submitted:
- You will receive an automatic email confirming submission. Please note that the email may not arrive immediately upon submission of your application. In busy times, particularly near the application closing date, there can be a significant delay in when this email is received.
- Check your messages in your Oriel account. Any emails sent to you via the application system will be stored in your candidate portal on Oriel (ie. your 'account') in the 'My Messages' section, so you will be able to view these upon logging in.
- Check that your application status has been updated from 'In progress' to 'Applied'. This can be seen in the 'My Applications' area of your Oriel dashboard .
If you have still not received an email the day after submitting your application, please contact the helpdesk: ST3medrecruitment@hee.nhs.uk
Once your application has been submitted the lead region recruitment team will carry out 'longlisting'. This is where your application will be checked against the essential eligibility criteria on the person specification (as described within the person specification, and covered in the am I eligible? section of this website).
There are three possible outcomes during longlisting:
- Your application is found to be eligible and you can proceed to the next stage (see below). This is not a guarantee of eligibility - in the event information arises later in the process showing that you are not eligible, your application can still be rejected at that point.
- Your application is found not to be eligible, you will be emailed confirmation of this as soon as it is confirmed.
- More information is required to establish your eligibility. Where this is the case you will be given a deadline by which to respond. It is highly important to respond by the deadline as otherwise your application is likely to be rejected. Upon receipt of the requested information it will be decided whether or not you can proceed.
All applicants will receive notification about the outcome of longlisting by email no later than Friday 18 December 2020.
If you do not hear anything during the longlisting period this is likely to mean that 'no news is good news' as recruiters only initially contact applications where they require clarification or they are not eligible.
If your application is judged to be eligible, it will then progress to shortlisting, where it is established if you can be offered an interview. Shortlisting takes place once longlisting is complete and is likely to happen on the same day; this will be no later than Friday 18 December 2020 and all candidates will be emailed to either invite them to interview, or inform them if they have been placed on a reserve list. It is anticipated that all applicants will be invited to interview if they have been shortlisted.